Common Mistakes to Avoid in Report Writing for CAPF AC Paper 2

Report writing is a crucial component of Paper 2 in the UPSC CAPF Assistant Commandant exam. It tests your ability to observe, analyze, and communicate incidents in a clear, factual, and structured manner. However, many aspirants lose precious marks due to avoidable errors. This blog highlights the most common mistakes candidates make and how you can steer clear of them.

🚫 1. Neglecting the Proper Format

The most frequent and costly error is ignoring the standard format of a report. A good report must include:

• Title of the Report
• Date and Time of the Incident
• Place of Occurrence
• Name and Designation of the Reporting Officer
• Subject Matter (Main Body)
• Conclusion and Suggested Action (if needed)

Skipping any of these elements can result in loss of structure and marks.

❌ 2. Writing Informally or Using Flowery Language

• Report writing is not an essay. It requires:
• Formal tone
• Factual language
• No opinions or emotions (Avoid using phrases like "I think," "I believe," or overly decorative expressions.)

⚠️ 3. Lack of Clarity and Brevity

Many aspirants include too many details or use long, confusing sentences. Remember:

• Keep sentences short and clear
• Focus only on relevant facts
• Maintain chronological order where applicable

❎ 4. Grammatical Errors and Poor Sentence Structure

Errors in grammar, punctuation, or spelling can create a poor impression. To avoid this:

• Proofread your report before submission
• Practice grammar-focused writing exercises regularly

🔴 5. Missing Out on Objective Reporting

• The CAPF report should present facts without bias. Avoid:
• Speculation
• Personal judgments
• Over-exaggeration of events, Your tone should remain neutral, regardless of the topic.

🔹 Bonus Tips:

• Practice writing reports on current events (accidents, rallies, disasters)
• Stick to the word limit (150-200 words as suggested)
• Use bullet points only when listing specific observations or recommendations

📆 Final Thoughts:

Report writing is your chance to demonstrate clarity, discipline, and professionalism—traits expected of an Assistant Commandant. By avoiding these common mistakes and practicing consistently, you can easily turn this section into a scoring opportunity.

#CAPFAC2025 #ReportWritingTips #ThinkAVKS 

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